In the present time, the world is witnessing significant developments in providing the opportunity for public and private administrative government institutions to use information technology in the performance of their administrative work because they accomplish work with great accuracy and speed, and also the ease of communication with departments within the institution using various means of communication-based on computers and networks. In this paper, we dealt with the study of developing an electronic system based on building a database for archiving data, which is the basis for working within government institutions, This system transforms documents, manual processes and their attachments into operations and compositions within electronic records that are indexed sequentially according to the sequence number and reference number of the document and saved in the database for archiving, The research relied on designing an electronic system in the ID cards department of Benghazi to archive the department’s data in terms of incoming and outgoing correspondences to the department and save them in a database, The most important findings of the research is the importance of archiving data in an electronic form and protecting it from the risks that have occurred, for example, document corruption and illumination as a result of the destruction of the main building of the passports in Benghazi. Where an electronic system has been designed that helps in archiving and flexibly documenting data according to the developments and changes that occur in the work.